General description #

The report records amortized (extra booked-off) quantities, typically due to non-supply issues, quantity mismatches, or other adjustments. Each update to the amortized quantity (less than or greater than zero) creates a new log entry that captures the change, relevant dates, and the responsible user. This enables comprehensive tracking of every amortization made to the contract.

If the amortized quantity is updated to zero, the entry will not appear in the report. However, the administrator can view details of the change by using the log button within the contract.

An amortized quantity is a portion of the contract quantity that is booked off and not supplied or purchased for various reasons, such as spillage, quantity mismatches, and other discrepancies.

Objectives/Purposes #

The report serves the following main purposes to its users:

• The report logs each amortization (greater or less than zero) made to the contract and provides the contract details at the time the amortized quantity was updated.
• Additionally, it records the date and the user who made the update to the amortized quantity, which helps in tracking the amortization changes and the user who made the changes to a contract.

Columns #

• Subsidiary: The column displays the name of the subsidiary associated with the contract. On hover, the column header displays the short info text “Subsidiary that owns the contract/lot.”
• Type: The column gives information about the type of contract, whether purchase or sales. On hover, the column header displays the short info text, “Type.”
• Relation: The customer or supplier associated with the contract (sales or purchase) is displayed in this column. On hover, the column header displays the short info text, “Buyer/seller of the product.”
• Contract number: The column provides the display number of the contract. On hover, the column header displays the short info text, “Contract number.”
• Contract date: This is the contract creation date of the contract. The user can change the contract date manually on the screen when a contract is created. On hover, it displays “Date contract was closed.”
• Product code: On hover, the column displays the message “The shortcode of the product.” This is the product code of the product used on the contract.
• Quantity: The column shows the total quantity of the contract. On hover, the column header displays the short info text, “Quantity per contract line.”
• Price per MT: The column displays the price of the product per 1000 units (as per usage in the contract). On hover, the column header displays the short info text, “price per 1000 units.”
• Amortized: The amortized quantity added to the contract is displayed in this column. Each time the contract’s amortized quantity is adjusted to be greater than or less than zero, a new entry is added to this report, recording each change in the amortized column. On hover, the column header displays the short info text, “Extra-booked off quantity.”
• Remaining Quantity: The undelivered remaining quantity of the contract when the amortized quantity was updated is given in this column. On hover, the column header displays the short info text, “Remaining quantity.”
• Amortization date: The date of the amortization added is displayed in this column. On hover, the column displays the short info text, “the date on which the extra quantity is booked off.”
• Amortized by: The user who updated the amortized quantity is displayed in this column. On hover, the column header displays the short info text, “The user who books off the extra quantity.”