General description #

The dummy contracts report is a specialized report designed to provide an overview of all the dummy contracts created within a company. Dummy contracts are sample contracts typically created for new customers. These contracts are usually excluded from orders or reports to avoid confusion or misrepresentation of data.

The report is available only for customers with configuration contracten.create_dummy_contract set to true.

Purposes/objectives #

By generating a dummy contracts report, companies can keep track of their sample contracts, monitor their usage, and ensure that these contracts are properly managed and excluded from official reports or orders.

Columns #

• Subsidiary: This column shows the subsidiary for which the contract has been made. On hover, it displays “Subsidiary that owns the contract”.
• Contract Date: This is the date the contract was closed and not the date the contract was put in the system. These two dates can differ. The user enters the creation date manually in the interface. On hover, it displays “Date contract was closed”.
• Internal Remarks: The internal remarks column mentions any internal remarks added in the contract interface and is only used internally. On hover, it displays the message, “Internal contract remarks”.
• Contract Number: This column shows the contract number of the contract. On hover, it displays the message “Contract number”.
• Type: This displays the type of contract, whether purchase or sales. On hover, it displays the message “Purchase or sales type”.
• Counter Contract Number: This column displays the contract number of the supplier. On hover, it displays “Contract number as known by the supplier”.The supplier will almost always have their contract number. If necessary, the user enters the counter contract number field to refer to the contract as it is known to them.
• Trader: The column displays the name of the trader of the product used in the contract. On hover, it shows the message “Trader/Sender of the contract.
• Relation Name: The relation/buyer or seller that the product needs to be sent to/purchased from is displayed in this column. On hover, it shows the text “Buyer/Seller of the product”.
• Logistic employee: The employee added as an “internal contact person” in the contract is displayed in this column. On hover, it displays the info text “Responsible logistic employee”.
• Country of origin: The product’s origin is shown in this column. The value of this column is fetched from the “origin” field of the related contract. On hover, it displays the info text “Country of origin”.
• Broker shortcode: The column displays the broker’s name (if involved) in the purchase contract. The data is fetched from the field “Broker” of the related contract. On hover, it displays the info text “Broker involved with this contract”.
• Broker contract: This column shows the contract number of the broker. The value is retrieved from the field “Broker Contract” in the related purchase contract. On hover, displays the info text “COntract number of the broker”.
• Product Code: On hover, displays the message “Short code of the product”.This is the product code used on the contract that the supplier will deliver.
• Product group: The group to which the product from column “Product” has been added to the product screen is shown in this column. On hover, it displays the info text “The Product group the product belongs to “.
• Product Specification: You enter a specification per product on the contract in the specification field, which will be shown in the product specification column. On hover, it shows “Product Specification”.
• Contract Textline 1 & 2: You can choose fixed text lines from the dropdown in the contract. On hover, it displays the message “Textline 1 & 2 respectively”.
• Packaging: This column displays the type of packaging chosen for the product in the contract. On hover, it displays the text, “Packing of the product”.
• Trade Conditions: These are the terms agreed upon in the contract for trade by both parties. On hover, it displays a message, “Trade Conditions”.
• Currency: This shows the currency which is applicable for this contract. On hover, it displays the text “Currency”.
• Exchange Rate: This displays the exchange rate of the contract’s currency. On hover, it shows the text, “Currency exchange rate”.
• Product per MT: This column displays the price added in the contract for product per 1000 units. On hover, it displays the message, “Price per 1000 units”.
• Ppt euro: The product’s price per 1000 kilograms in Euros is shown in this column. This price is calculated based on the exchange rate. On hover, it displays the message, “Ppt euro”.
• Contract Quantity: This shows the total quantity of the contract. On hover, it displays the message, “Contract quantity.”
• Unit: This is the unit for a product. There can be more than 1 product in a contract, so this should be seen as a unit per product. On hover, it displays the message, “Quantity Unit”.
• Pricing Unit: This column specifies the unit of measurement used when entering the price details for the product in the contract. On hover, the column displays the short info text “Unit the contract is priced in.”
• Contract value: The amount for the total contracted quantity is given in this column. The data for this field is fetched from the field “Total contract Value” in the related purchase contract.
• Amortized: When the remaining quantity of a contract is no longer being supplied for various reasons, you can enter the quantity in the amortized field in the contract UI to set the contract to 0. This causes “still to be ordered” to get a 0 quantity, and the contract will no longer appear as if it still has an open quantity. On hover, it displays the text “Extra booked-off quantity”.
• Schedule: This displays the text as entered in the schedule field in the contract interface. On hover, it displays the message “Delivery”.
• Country: The country of the relation for which the contract is made is given in this column. The value is fetched from the Address tab of the related relation. On hover, it displays the message “The country code of the relation”.